Project Management

vPMO - Project Delivery Center (PDC)

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vPMO Component: Project Delivery Center (PDC)

The Project Delivery Center (PDC) is a web-based collaborative tool for planning, coordinating and delivering project objectives.

Using this tool for requirements, task management, and collaboration enables organizations to:

  • Foster clearer lines of project communication
  • Become more efficient at accurately identifying and documenting system requirements
  • Encourage stakeholder collaboration
  • Coordinate project task ownership
  • Have a real-time, accurate view of project health
  • Use automation to eliminate time spent manually updating plans and status reports; This provides more reliable information in real-time and frees IT resources for more important tasks.
  • Provide the delivery organization and its customers with the information needed to continuously collaborate and remain in alignment, while reducing time spent in planning and status meetings

The PDC brings projects to life by capturing all program information in one place, including budgets, issue tracking, time tracking, and system design. This eliminates the manual gathering and analysis process. These capabilities provide the delivery organization and its business customers with the real-time information needed to control scope, drive progress, adjust priorities and resources, resolve open issues, evaluate performance against schedule, and perform the managerial activities required to make multi discipline projects succeed.

The Project Delivery Center (PDC) component of the Virtual Program Management Office is designed to help organizations achieve optimal delivery efficiency. It supports the conceptualization, design, construction and testing throughout the project's lifecycle. Its major segments are:

  • PDC Home - The Project Delivery Center home page acts as the project's development portal. It has an active clock for all time zones of the project, visual status indicators (red, orange, and green), an Inbox with all items assigned to the current user, and a What's New queue of entries that have most recently been created or modified.
  • Project Community - Contains a Project Contacts section, Project Glossary, Discussion Forum, and Bulletin Board. This section provides efficient channels for team communication.
  • Project Coordination - Contains the project’s Meeting Schedule, Project Tasks, Risk Management, Status Reporting, Change Management, Issue Tracking, Budget Tracking, Resource Forecasting, and Resource Usage (timesheets). This section facilitates team coordination.
  • Requirements Management - Contains the project’s Critical Success Factors, Requirement Sources, Functional Requirements, Actors, Use Cases, Non-Functional Requirements, and Scenarios. These areas are used to define, refine and finalize project requirements.
  • Solution Design - Allows users to attach artifacts that document the system design. Typical solution design artifacts include Creative Briefs, Database Models, Domain Models, Object Models, Use Case Models, User Interface Designs, etc.
  • Quality Management - Stores Test Scripts, Defect Tracking documentation, and Release Notes. These areas are used to ensure quality assurance and system release coordination.

vPMO Common Features

  • Social Collaboration - Share critical information and create a socially enabled enterprise with vPMO's social feed. Think of it as a private collaboration space for your enterprise.
  • Revision Management - Allows the user to see all previous versions of all project data including author, modification date/time, attachments, and all other artifact data. 
  • Full Text Indexing - All data stored in the vPMO is full text indexed. Looking for information or a specific document, but don't remember where you saw it? No problem, just do a search!
  • Inline Feedback - The vPMO allows users to give "In-Line" feedback, for virtually any information, allowing for a real-time collaboration regarding project specifics.
  • ID Nesting - For artifacts that have a reference ID, the IDs can be stored in a hierarchical format. This can be useful in situations where there is a series of related artifacts.

System Integration

File Storage

While vPMO has its own integrated, revision managed, full text indexed file management system, there will be times when you organization wants to use a third party file storage system. Don't worry, we have you covered. vPMO can be configured to work seamlessly with both Google Docs and Dropbox.

  • Dropbox - Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily.
  • Google Drive - Google Drive is Google's file sharing service. It enables you to easily access all your files on any device.

Data Publishing and Consumption

Data can be imported and/or extracted from vPMO using the following data interchange methods:

  • Integrated Project Reporting - Integrated project reports are paramount to understanding how your PMO is performing.  Our reports get you the data you need.
  • XML API - vPMO has a robust XML based API for exchanging data with external systems. This API can be utilized to import or export data from vPMO.
  • MS-Excel - For quick, ad hoc analysis, vPMO can export data directly to MS-Excel.
  • MS-Word - vPMO can produce exports in MS-Office format for publishing to external parties.
  • MS-Project - vPMO has a bi-directional MS-Project synchronization capability.

The screen shots can give you a better idea of the kind of problems this tool can help you solve. There are efficiencies to be gained in your organization, and we are here to help you realize them!

Contact us to begin the conversation of how we can help you improve your project delivery capabilities.

Screen Shots: 
The Project Management Office Dashboard allows quick access to PMO data and keeps the team collaborating
Each project has its own dashboard and community
Full budget tracking, baseline, time billed to project, forcasted costs..etc.
Interactive gantt charts and MS-Project integration
Project based resource forecasts can be updated as simple as completing a spreadsheet
Risk tracking and mitigation with significance/likelihood assessment