The Right Process

There are 42 processes in the PMBoK, 4th Edition;  In most cases implementing all of these processes is probably overkill for a typical organization. Level 5 Partners works with organizations to identify a limited set of processes that are required to improve project delivery capability. 
 
The right dose of project management process allows successful and growing organizations to be consistent while still being able to react appropriately to ever changing market conditions. Level 5 Partners can help identify which processes will return the best return on investment and get the organization on track to successful project delivery.
 

How much process does your organization need?

The desired level of Program Management involvement depends heavily on organization size, structure, project complexity and risk tolerance.  Different organizations can benefit from the degree of rigor applied to program management efforts.
 
Level 0 - "Been there done that"
This is the worst place to be.  At this level the organization has tried to implement process, tools, and/or templates only to have things go horribly wrong.  Now no one has faith that these remedies work.
Level 1 - "Ad Hoc"
In this environment there are typically 1-5 projects being directly managed by delivery managers; each manager “goes-it-alone” with no support from a centralized organization.  Management gets some updates directly from the manager.  Typically in this model there is little visibility into budget risk and schedule risk, and very little oversight.
Level 2 - "Project Manager Coordinated Projects"
Organizations using this model have projects managed by Project Managers.  The number of projects will typically be 20-50 with less than 50 resources. Little thought is given to the organization’s overall delivery metrics, business alignment, or resource allocation but projects are delivered with a better success rate than “Ad Hoc” environments.
Level 3 - "Project Manager with Line Level Oversight"
In this environment there are project managers that report to a centralized line manager.  Up to 60 projects and up to 60 resources can be effectively managed in this fashion.  The line manager may or may not expect project artifacts to adhere to standards.  The line manager may or may not provide oversight to project plans and risk mitigation.  Typically MS-Project is the only tool used at this level, but the line manager may work with project managers to gather some basic metrics.  Project team resources are assigned at the line manager’s discretion. 

If the line manager is part of the management team, projects might have better business alignment than “Project Manager Coordinated Projects”.
Level 4 - "PMO Light"
An organization using a light PMO may or may not have dedicated PMO resources.  To keep costs down the PMO team may be comprised of directorate or line manager members.  This structure can be used to manage up to 120 projects and 100 resources. 

Typically a non-dedicated project manager will be assigned to come up with some standards, guidelines, and templates.  Some organizations will send project managers to third party training.  Project Artifacts are typically stored on a shared drive or on a SharePoint site.

Some organizations will use a PMO tool for coordinating project portfolio business alignment, resource allocations, budget spend, risk analysis and issue resolution.  Other organizations will try to use spreadsheets to accomplish these goals.  The business alignment and resource allocation aspects of this level offer a significant boost to the organization’s delivery capability.
Level 5 - "Enterprise PMO"
In the Enterprise PMO model, the organization will have one or more resources dedicated to managing the PMO.  All proposed work efforts are sent through a standardized approval process where they can be analyzed and prioritized to ensure that the portfolio matches the business goals and objectives of the organization.  Resources are allocated based upon project priority and resource skill set and can be organized to avoid scheduling conflicts.

The number of projects and resources that can be effectively managed by this model are limited only by the size of the PMO and the tools that can be used to assist in coordination.
At this level the organization should have a wide range of metrics and analytics that can be gathered from project efforts greatly enhancing the organization’s delivery capability.
 

How can Level 5 Partners help with your organization’s process?


Process Mentoring

Although guides, books, and templates can go a long way toward delivery process enhancement, in some cases it is beneficial to have companion mentoring. We can work with key individuals to achieve delivery excellence in your organization.
 
Contact us to start the conversation about what we can do to mentor your organization.
 

Process Oversight and Governance

Managing projects, even in an optimal environment, with an excellent project manager, can be tricky. For particularly challenging projects, we offer our Process Oversight and Governance services. 
 
Does this situation sound familiar?
 
The project manager has been reporting “everything is going well”.  Its days or weeks before a project is due for completion.  All of a sudden “we have problems”.
 
So goes another project that will cause the organization to lose faith in your ability to deliver.
 
Wouldn’t it be great if you mitigate the risk of this happening yet again?  We can help with that.  Level 5 Partners can act as a third party oversight group.  The scope can be one important project or a portfolio of projects.  With L5P performing oversight, you can be assured that this unwelcome surprise doesn’t happen again.
 
Contact Us to begin the conversation about getting you the much needed governance you need.
 

Delivery Capability Assessment

This is the first step in gaining an understanding of existing delivery capability gaps. An experienced L5P principal will work with your organization, non-disruptively, to review existing delivery methods, document improvement opportunities, and develop a recommended migration plan.

Contact us to start the conversation about how a Delivery Capability Assessment can help your organization identity improvement opportunities.

Customized Project Delivery Process

Our team does more than just get you up and running. We focus on improving your business and delivery performance. Our consultants spend time understanding your business requirements and workflow. We then draw on real-world best practices and industry knowledge to tailor processes and/or systems to meet your needs and project delivery maturity.
 
Each assessment is customized, based upon client needs, but each of our assessments includes:
  • Detailed tasks and action steps for each phase of an effective project management process 
  • Auditable and repeatable project processes based on industry standard project governance workflows 
  • Interactive templates or systems for consistent enterprise-wide project management 
  • Project collaboration processes for improved project communication 
Contact us to start the conversation about how a customized project delivery process can benefit your organization.